Hinghoy Noy Organization Policies
A.Values & Beliefs:
People should be supported in doing a good job.
People deserve to be treated with dignity and respected for their talents and for who they are.
People need a work/life balance.
People need to be recognized and compensated appropriately.
People should be provided with opportunities to grow professionally, personally, and spiritually.
Diverse people who come together in community create strong, vital organizations that benefit all.
B. Working with children and youth:
To developing, well-being and safety of all children and youth. We will uphold the rights of children and young people as stated in the UN Convention on the Rights of the Child.
This policy acknowledges that children and youth are a community with particular needs within our partner communities and when entering into partnerships these needs will be evaluated under Hinghoy Noy’s key development areas, mission statement and guiding principles.
This Working with Children and Youth Policy has been developed to provide a practical and aspirational guide to creating positive outcomes for children and young people in Hinghoy Noy programs. In addition, the policy outlines a range of risk management strategies that will be implemented to reduce any risk of children being harmed.
C. Vacation: Follow Annual or Paid Vacation Leave in Thailand Labor Law. (Latest update 2019)
D. Financial:
Keeping records
The foundations of all accounting are basic records that describe your earnings and spending.
This means the contracts and letters for money you receive and the receipts and the invoices for things that you buy.
These basic records prove that each and every transaction has taken place. They are the cornerstones of being accountable. You must make sure that all these records are carefully filed and kept safe.
You must also make sure that you write down the details of each transaction. Write them down in a ‘cashbook’ – which is a list of how much you spent, on what and when.
If you are keeping your basic records in good order and writing down the details of each transaction in a cashbook then you cannot go far wrong.
Internal controls
Make sure that your organization has proper controls in place so that money cannot be misused.
Controls always have to be adapted to different organizations. However, some controls that are often used include:
Keeping cash in a safe place (ideally in a bank account).
Making sure that all expenditure is properly authorized.
Following the budget.
Monitoring how much money has been spent on what every month.
Employing qualified finance staff.
Having an audit every half year.
Carrying out a ‘bank reconciliation’ every month – which means checking that the amount of cash you have in the bank is the same as the amount that your cashbook tells you that you ought to have.
This last control is particularly important. It proves that the amounts recorded in the cashbook and the reports based on it are accurate.
Budgeting
For good financial management, you need to prepare accurate budgets, in order to know how much money, you will need to carry out your work.
Financial Management for NGOs. A budget is only useful if it is worked out by carefully forecasting how much you expect to spend on your activities.
The first step in preparing a good budget is to identify exactly what you hope to do and how you will do it. List your activities, then plan how much they will cost and how much income they will generate.
Financial reporting
A financial report summarizes your income and expenditure over a certain period of time.
Financial reports are created by adding together similar transactions.
Financial reports summarize the information held in the cashbook. This is normally done using a system of codes, to allocate transactions to different categories.
E. Health service: Follow Thai Government Health Services
F. Digital policy: Still developing
G. Environmentally friendly: Still developing
